One owner per order
Many describe orders that sit idle between sales and production.
Understand where you are
A current state analysis in days, with the whole organisation
Get an honest, shared picture of how things really work, built on everyone's experience. Everyone answers the same questions anonymously, the group lifts what matters most and Vocean AI gives you the analysis straight away.
What it looks like with Vocean
From scattered views to a shared picture
The whole organisation contributes to the same picture, and you get evidence that holds all the way to leadership.
Every perspective
Everyone answers the same questions, anonymously and at the same time, in the room or in advance. The new hire counts as much as the longest-serving colleague, and it works for a single team or the whole organisation.
Insights straight away
Vocean AI surfaces patterns, needs and opportunities straight away. Ask your own questions of the material, such as how the picture differs between departments.
Shared understanding
The result goes back to everyone who took part, the same day. Everyone sees the same picture of today, and it becomes common ground for the change.
Action plan and the next round
Vocean AI suggests actions and follow-up workshops based on the analysis. You pick what fits and follow up with the same questions in the next round.
The flow in practice
How to run a current state analysis in Vocean
An example: mapping the journey from order to delivery together with people from sales, production and customer service.
1. Build the flow
Pick a template or let Vocean AI suggest the flow, and adapt the questions about how the work really gets done. Participants join straight away via a link or QR code.
2. Collect and rate
Everyone describes today anonymously and at the same time, in the room or in advance. The group then likes and rates each other's contributions, so what many recognise rises to the top.
3. Analyse and ask your own questions
Vocean AI reads every contribution and surfaces needs, opportunities and where views diverge. Ask your own questions of the material, such as how sales and production see the same step.
4. Report back and build shared understanding
Share the result with everyone who took part the same day, on the same link. Everyone sees the same picture of today, and that shared understanding becomes the basis for the change.
5. Take the next step
Press “Suggest” and Vocean AI suggests actions, new workshops and decisions based on the analysis. Pick what fits and tick it off in the platform as you act.
Vocean AI gives you the analyses and answers to your own questions. Every answer counts, every single one, and the conclusions are yours.
Proof
How others got the full picture
Organisations use Vocean when many people need to contribute and the evidence has to hold.
2,000+
More than 2,000 ideas were generated during the whole process.
“We could never have collected so much material in such a short time without Vocean… We would have been at it until next autumn.”
Mona NilssonInvestigator, Association of Local Authorities in Jämtland Härjedalen100+
In total, more than 100 ideas were collected and narrowed down to the 4 refined solutions for each category.
“By using Vocean, we could capture everyone’s thoughts more effectively, work together to arrive at solutions and use AI to create valuable decision support. With Vocean’s AI we could compile a comprehensive report at the end of our workshop, which saved us invaluable time and quickly gave us useful input for further work. You could tell that the participants enjoyed working in Vocean – they were not only engaged but also relieved to be spared the documentation work.”
Karin RamströmHead of Sector, Östersund MunicipalityQuestions and answers
Common questions about current state analysis
How do you run a current state analysis as a workshop?
Ask everyone affected the same open questions, let them answer anonymously and rate each other's answers, then summarise the patterns. In Vocean it all happens in one flow: participants join via a link, the group lifts what matters most and Vocean AI surfaces needs and opportunities straight away.
Does Vocean replace interviews and surveys?
Vocean complements them. Interviews are good for finding the right questions, and in Vocean everyone can then answer them, with both breadth and the depth of free text. The analysis is ready when the workshop ends.
Will people be honest about how things really work?
Yes, because contributions are anonymous. Nobody can see who wrote what, so what usually stays in the corridor comes out, and the picture reflects the whole organisation.
How many people can take part?
It depends on the licence: up to 200 participants per workshop with our licences, and thousands with an Enterprise agreement. Participants join straight away via a link.
Can I try this on a real workshop?
Yes. Start a free trial and run it with your own team: one workshop with up to 20 participants, 4 analyses and 1 question of your own to Vocean AI.
How the trial worksStart with one analysis
Pick a question where you want an honest picture, invite the people affected and have the analysis ready the same day.