From the first question to a finished action plan, in minutes
With Vocean Workflow you gather everyone's thoughts and get the analyses straight away. Decision input, presentation and action plan are ready in minutes instead of months, and participants get to see the insights the same day.
Up and running in minutes Participants join instantly via a link Analyse and take the next step with support from Vocean AI
The flow, step by step
How Vocean Workflow works, from start to action
Participants join instantly via a link and contribute anonymously, so the ideas take centre stage. Vocean AI analyses every contribution in minutes, answers your own questions about the material and produces decision support and an action plan. You lead the workshop, and Vocean takes you all the way to action.
Start 1. Start: Set up the flow and invite people
Start from a template, let Vocean AI suggest the steps or build the flow yourself. With a template or AI you're up and running in seconds.
You do
Pick a template or let Vocean AI suggest the steps Adjust the questions and how participants contribute Invite people with a link or a QR code on screen
You get
More time for what matters: the question you need to answer and meeting the participants.
Workshop 2. Workshop: Collect ideas and build on them together
Everyone takes part anonymously, one question at a time, and enriches each other's contributions by liking and rating them. Contributions appear live on the big screen.
You do
Lead the workshop and show contributions live on the big screen Let the group like and rate the ideas Finish by showing the three most important insights
You get
More people dare to contribute, and the group itself brings the best ideas to the top.
Analysis 3. Analysis: Insights straight away, and answers to your own questions
Vocean validates every contribution, and Vocean AI produces 8+ types of analyses, from patterns and needs to priorities and risks. You can also ask your own questions about the contributions and get answers straight away, for example how management's answers differ from employees'.
You do
Start the analyses when collection is done Choose from 8+ types of analyses Ask your own questions about the contributions
You get
Answers to exactly the questions you and management have, backed by what every participant has said.
Share back 4. Share back: Build common ground
Share the insights with everyone who took part just minutes after the workshop, on the same link they used. When everyone sees the same picture of what the group arrived at, common ground grows, and decisions gain the support of the people they affect.
You do
Choose whether to share the whole analysis or parts of it Share with everyone who took part, on the same link Download the report in Word or PDF
You get
Common ground in the group, and participants who want to take part again.
Next steps 5. Next steps: From insight to action
Press “Suggest” and Vocean AI proposes actions, new workshops and decisions that need to be made, based on the analyses. Pick the suggestions that suit you. They are gathered in a list where you manage them and tick them off right in the platform as you act.
You do
Build an action plan with Vocean AI, based on the analyses Pick the actions, workshops and decisions that suit you Manage them and tick them off right in the platform
You get
You act the same day, while engagement is high, and keep full track of what has been done.
The trial is the real thing: you run a real workshop with your own team and get real analyses.
Features
The features behind the flow
The essentials of each step, in brief. Open a card if you want to know more.
Flows
Build flows with rich participant steps.
Choose how participants contribute at every step, from collecting ideas to building on and prioritising each other’s.
Templates and AI
Up and running in seconds.
Start from a ready-made template or let Vocean AI suggest the steps based on your goal. Then your workshop is up and running in seconds.
See how Vocean AI worksJoin with a link
No accounts, no downloads.
Participants join through a link or a QR code on the screen. The threshold is low, so everyone takes part.
Interactive participation
Simple to take part, rich in what it captures.
Participants answer anonymously, one question at a time, and get engaging feedback after every contribution. It keeps energy up from the first question to the last.
Enrich each other's contributions
Participants like and rate.
By liking and rating each other's contributions, participants build on them. It becomes a dialogue, not a survey, and the group itself brings out what matters most.
Live presentation
Put the room’s thinking on the big screen.
Contributions appear as they come in, which creates momentum in the room. When the workshop ends, you show the group the three most important insights straight away.
Every contribution, handled
Validated data you can trust.
Vocean validates and organises every contribution, so the analysis builds on all the answers, not only the ones you had time to read.
Vocean AI analyses
8+ types of analyses, and answers to your own questions about the contributions.
- Insight report
- Pattern analysis
- Needs analysis
- Common ground and differences
- Outlier analysis
- Prioritisation analysis
- Feasibility analysis
- Risk analysis
Ask your own questions
Run your own analyses through Vocean AI.
Ask anything of the group’s collective intelligence and get answers grounded in what the participants actually said.
See how Vocean AI works
Feed back to participants
Share the insights with everyone who took part, minutes after the workshop, and build common ground.
Everyone who took part sees what the group came up with, and what their contribution led to.
Reports in one click
Download reports in Word and PDF.
Vocean turns the analyses into a report you can easily download in Word or PDF, ready to share or build on.
From insight to action
Vocean AI suggests actions, new workshops and decisions, which you manage and tick off right in the platform.
Get support to turn the results of every flow into an action plan, a clear basis for decisions, or the next workshop.
Follow-up workshops
Vocean AI suggests new workshops for the questions you want to explore further.
See how Vocean AI works
The paid plans also add AI context with your own governing documents, your own templates, flow processes and Co-lead, among other things.
Proof
The flow works for real customers
Organisations use Vocean when many people need to contribute and the decision has to hold.
Being able to show the answers right there on the spot made a big difference. It became clearer that the participants were actually being listened to.
Vocean helped us create a co-creative atmosphere between the participants and the speakers in a natural and simple way. This made it possible to actually run an event where the participants’ thoughts and insights took a more prominent role, which not only increased engagement but also encouraged more knowledge sharing.
Anna RönningProject & Change Manager, FrontitTry Vocean Workflow with your own team
The trial is the real thing: a real workshop and real analyses. You're up and running in minutes.
1 user One workshop with up to 20 participants, 4 analyses and 1 question of your own to Vocean AI
- Day 1Sign up and set up the flowWrite the questions for your first workshop. It takes about five minutes.
- Same weekRun the workshopInvite the team with a link. Everyone answers, likes and rates at the same time.
- Same dayThe analyses are readyRead the insights and share them with the participants.
- The week afterTake the next stepBuild the action plan with support from Vocean AI and tick off the actions as you go.